The importance of backing up your data cannot be overstated. Between failing hard drives, software hiccups, and genuine human error, data can and will be lost; this applies to both companies and individuals. To this effect, GoodSync is the optimal tool for safeguarding your data by syncing it with a secondary location of your choice. In the instance that one device fails, your data will still be secure and recoverable.

A risk that is seldom discussed is the loss of email data. Depending on your preferred email solution, the storage of your email data may vary. For example, Google stores your email data exclusively on their servers, whereas Outlook stores a copy on your local machine, as well as a partial copy on their servers. As such, the recovery process of email data from these providers can vary drastically.

If, as an Outlook user, you were to have a hard drive failure, you would be restricted to only recovering a recent portion of your emails from Outlook servers. It should be noted that email service providers are not permanent entities and thus are at risk of being targeted by malicious actors or, while a bit rarer, even failures resulting from changes in economic and political environments. No company is permanent, and no security system is impenetrable. Subsequently, it is important to accept responsibility for safeguarding your data and the data of any customers you may have.

Many companies that facilitate the storage of data allow users to export their data in full. By doing so, users can create their own backups independent of the provider. Services such as Salesforce and QuickBooks allow this functionality. Taking advantage of data exports to actively back up company or personal data is critical to ensuring a secure and recoverable workflow.

Several services even allow scheduled exports. This is when a file is generated automatically and downloaded to a location of the user’s choosing. Automating an export is a great functionality, and one that GoodSync can simplify and streamline. Once a data backup is generated, GoodSync can be configured to look for particular files by including keywords or choosing files by their extension. GoodSync will then sync that file to a specified location.

GoodSync can become a crucial portion of the sync process by facilitating the transfer between your local computer and the data’s file storage location. Without GoodSync, this data would need to be manually sorted, located, and transferred. By following the guides below, you can rest easy knowing your data is being safely and automatically transferred to your preferred storage solution.

Information on backing up Gmail and Outlook data.

Information on backing up Salesforce Lighting and Classic data.

Posted by Kaitlin Couillard

Social Media Marketing Manager